Exhibitors Rate Information

Registrations this year should, wherever possible, be made online.

PAYMENT INFORMATION AND METHODS:
Payment can be made by cheque, BACS transfer or via credit or debit card over the telephone.

Once registered you will be sent a confirmation email with your invoice for payment attached. The invoice will include details of where to send your cheque and the necessary bank account details for BACS transfers.

Please ensure you send payment confirmation through when you make your payment so we can match up payments to the relevant delegate. Please use your delegate number +BrAVO as your reference if paying by BACS. If paying by cheque, please write your delegate number on the reverse.

All payments MUST be received ahead of the meeting taking place.

PAYMENT PLAN:
Once again we will be offering exhibitors the option of paying exhibitor fees in instalments across three months as well as paying in full on confirmation. Please ensure you tick the preferred payment plan on your registration form.

Exhibitors Rates

We are pleased to be able to offer the following rates for the 2010 Winter Meeting:

Rate Option	Fee
EXHIBITION SPACE
Exhibition Space – Saturday Only	£300 per stand
Exhibition Space – Sunday Only	£300 per stand
Exhibition Space – Full Weekend	£600 per stand
DINNER, BED & BREAKFAST
Friday Evening	£125 per person
Saturday Evening	£155 per person
Gala Dinner Only	£40 per person
ADVERTISING RATES
Full Page Colour Advert	£175
Half Page Colour Advert	£125
Quarter Page Colour Advert	£85

PLEASE NOTE All exhibitors will be required to settle any extras during their stay directly with the hotel on departure, for example:

Telephone Calls
Newspapers
Pay TV
Mini-Bar Refreshments
Spa Treatments
Bar Accounts

All rates are quoted inclusive of VAT at 17.5%.
An explanation of the different rates is given below.

Exhibitor Rate Descriptions

EXHIBITION SPACE

1 x Standard Trestle Table with Plain Cloth (6ft x 2ft 6”)
2 x Chairs
1 x Power Point
Complimentary Inclusion of Promotional Material in Delegate Welcome Packs
Buffet Luncheon on relevant day/s
Refreshments during each break on relevant day/s
Car Parking
Event Management

*Please advise ASAP should you require more than one table for your stand as there is limited space available in the exhibitor lounge.

DINNER, BED and breakfast (Friday evening)

Overnight Accommodation
Full English Breakfast
Twilight Spa Package OR Bentley’s Buffet on Friday Night

DINNER, BED and breakfast (SATURDAY evening)

Overnight Accommodation
Full English Breakfast
Pre Dinner Drinks Reception on Saturday Evening
Three Course Dinner on Saturday Evening
½ Bottle of Wine per Person with Dinner on Saturday Evening
Interactive Quiz Entertainment on Saturday Evening

Gala Dinner with Entertainment (Saturday Evening Only – non residential option)

Pre Dinner Drinks Reception on Saturday Evening
Three Course Gala Dinner on Saturday Evening
Bottle of Wine per Person with Dinner on Saturday Evening
Interactive Quiz Entertainment on Saturday Evening
Car Parking

PLEASE NOTE the Gala Dinner is already included in the Saturday Dinner, Bed and Breakfast package.

Advertising Opportunities

FULL PAGE

Full Page Colour Advert to be included in Event Proceedings
Inclusion of Company Logo in Exhibitors Area of Website
Short paragraph description of Business in Exhibitors Area of Website
Web Link to your Website in Exhibitors Area of Website

HALF PAGE COLOUR ADVERT

Half Page Colour Advert to be included in Event Proceedings
Inclusion of Company Logo in Exhibitors Area of Website
Short paragraph description of Business in Exhibitors Area of Website
Web Link to your Website in Exhibitors Area of Website

QUARTER PAGE COLOUR ADVERT

Quarter Page Colour Advert to be included in Event Proceedings
Inclusion of Company Logo in Exhibitors Area of Website
Short paragraph description of Business in Exhibitors Area of Website
Web Link to Your Website in Exhibitors Area of Website

PROMOTIONAL MATERIALS

All Exhibitors have the option this year to include promotional material in the Delegate Welcome Packs which will be distributed on arrival.
There is no charge for this service.
Should you wish to have any promotional material included please confirm the size of the material being supplied.
Further details on where to send your promotional material to be collated will be confirmed in due course.

Format requirements for advertisements and website inclusions are as follows:

Advertising

Please provide your advert copy in the following format:

All adverts should be emailed to emma@jcconferences.co.uk
All adverts must be submitted in PDF format.
All adverts must be formatted with CMYK colour.
Please allow for bleeding at edge of page for full page adverts.

The deadline for submitting your advertisement copy is 30th September 2010

Website

Please provide the following information:

Company Logo in colour (.jpg/ .bmp/ .gif files acceptable)
Paragraph Description in MS Word
Company Web Address

Exhibitor Set Up

Access to the Lounge Area being used for the BrAVO Winter Meeting Exhibition Space will be made available from Friday early evening for those exhibitors wishing to arrive on Friday for set up.

Alternatively set up will be available from 0700hrs on Saturday morning for any exhibitors arriving on Saturday.

The Lounge area is situated behind the hotel’s main reception and will be hired exclusively for the BrAVO Winter Meeting so no other hotel patrons will be able to access the space for the duration of the event.

We would advise however that any valuable equipment being used on your stand is stored safely in the safe available in your bedroom or stored with the hotel concierge where possible. Do not leave expensive equipment in the Lounge when it is not in use.

Stands will be set up around the edge of the room with lounge seating being left in the middle of the space for guests to take their refreshment breaks and luncheon.

Stands will be allocated on a first come first served basis.