Exhibitors Rate Information
Registrations this year should, wherever possible, be made online.
Please click on the Exhibitors tab on the top menu to access the form for completion. Once submitted, this will be delivered directly to JC Conferences who will confirm your registration by return and send an invoice for payment.
If for any reason you are unable to access the online registration form please contact Emma Villa @ JC Conferences on 020 7384 2363 or by email to emma@jcconferences.co.uk and she will be able to assist.
PAYMENT INFORMATION AND METHODS:
Payment can be made by cheque, credit or debit card or by BACS transfer.
Please note that card transactions will carry a 1.5% handling fee. The invoice will include details of where to send your cheque and the necessary bank account details for BACS transfers.
Exhibitors Rates
We are pleased to be able to offer the following rates for the 2009 Winter Meeting:
| Rate Option | Fee |
|---|---|
| EXHIBITION SPACE | |
| Exhibition Space – Saturday Only | £300 per stand |
| Exhibition Space – Sunday Only | £300 per stand |
| Exhibition Space – Full Weekend | £600 per stand |
| DINNER, BED & BREAKFAST | |
| Friday Evening | £110 per person |
| Saturday Evening | £135 per person |
| Gala Dinner Only (non-residential rate) | £35 per person |
| ADVERTISING OPPORTUNITIES | |
| Full Page Colour Advert | £175 |
| Half Page Colour Advert | £125 |
| Quarter Page Colour Advert | £85 |
All rates quoted are inclusive of VAT at 15%.
An explanation of the different rates is given below.
PLEASE NOTE All exhibitors will be required to settle any extras during their stay directly with the hotel on departure, for example:
- Telephone Calls
- Newspapers
- Pay TV
- Mini-Bar Refreshments
- Spa Treatments
- Bar Accounts
EXHIBITION SPACE
- 1 x Standard Trestle Table with Plain Cloth (6ft x 2ft 6”)
- 2 x Chairs
- 1 x Power Point
- Complimentary Inclusion of Promotional Material in Delegate Welcome Packs
- Buffet Luncheon on relevant day/s
- Refreshments during each break on relevant day/s
- Car Parking
- Event Management
DINNER, BED and breakfast (Friday evening)
- Overnight Accommodation
- Full English Breakfast
- Twilight Spa Package OR Bentley’s Buffet on Friday Night
DINNER, BED and breakfast (SATURDAY evening)
- Overnight Accommodation
- Full English Breakfast
- Pre Dinner Drinks Reception on Saturday Evening
- Three Course Dinner on Saturday Evening
- ½ Bottle of Wine per Person with Dinner on Saturday Evening
- Interactive Quiz Entertainment on Saturday Evening
Gala Dinner with Entertainment (Saturday Evening Only – non residential option)
- Pre Dinner Drinks Reception on Saturday Evening
- Three Course Gala Dinner on Saturday Evening
- ½ Bottle of Wine per Person with Dinner on Saturday Evening
- Interactive Quiz Entertainment on Saturday Evening
- Car Parking
PLEASE NOTE the Gala Dinner is already included in the Saturday Dinner, Bed and Breakfast package.
Advertising Opportunities
FULL PAGE
- Full Page Colour Advert to be included in Event Proceedings
- Inclusion of Company Logo in Exhibitors Area of Website
- Short paragraph description of Business in Exhibitors Area of Website
- Web Link to your Website in Exhibitors Area of Website
HALF PAGE COLOUR ADVERT
- Half Page Colour Advert to be included in Event Proceedings
- Inclusion of Company Logo in Exhibitors Area of Website
- Short paragraph description of Business in Exhibitors Area of Website
- Web Link to your Website in Exhibitors Area of Website
QUARTER PAGE COLOUR ADVERT
- Quarter Page Colour Advert to be included in Event Proceedings
- Inclusion of Company Logo in Exhibitors Area of Website
- Short paragraph description of Business in Exhibitors Area of Website
- Web Link to Your Website in Exhibitors Area of Website
Format requirements for advertisements and website inclusions will be forwarded to you on confirmation of your order.
